Continuing Medical Education

Planning a Continuing Medical Education Activity

The Hennepin Healthcare Continuing Medical Education Office is committed to providing quality education to all medical providers. To do this, there are several steps that need to be followed:

1. Contact the CME office to determine if your material will qualify for CME Credit/MOC Points.
2. Fill out the CME Activity Application
   • The CME Office accepts new Activity Applications throughout the year. The Activity Application should be submitted at least 1 week prior to the start of your activity.  Reach out to the CME Office if this timeframe can not be met.
   • For Regularly Scheduled Series (RSS) activities or multi-session conferences (such as grand rounds or M&M), one application is completed and each speaker will need to complete a Speaker Form for their individual session. Contact your Department Coordinator for the site-specific Speaker Form.
3. Complete a Disclosure Form for any persons participating in the planning, writing, or speaking of the education
   • Complete a Mitigation Form if any relevant financial relationships have been disclosed. This will be provided by the CME Office.
4. Create promotional materials (flyers, email invites, agenda, etc)
   • All promotional materials for CME activities should be approved by the CME Office prior to use or distribution.
   • General CME promotional materials should include Objectives, a CME Credit Statement, an AMA-PRA Credit Statement, and a Disclosure Statement. Once your activity is approved the CME Office will provide you with the specific statements for all promotional materials
   • If MOC Points are also being offered promotional materials should include: Board-specific MOC Statement. Once your activity is approved, the CME Office will provide you with the specific statement for all promotional materials.
5. Create an Activity Evaluation
6. During the Activity
   • Take attendance of all learners
   • The ACCME requires that disclosure of all financial relationships (or the lack thereof) for anyone who has control over CME content is communicated to the CME audience prior to or during the activity.
   • If MOC Points are offered, notify learners of
     1. Disclosure of personal information entered in the PARS system for MOC Points to be transmitted to the Board
     2. How they will be assessed/evaluated for the session and what an acceptable evaluation consist of
7. After the Activity
   • Send attendance to the CME office – within 1 week of the activity date
   • Distribute the Activity Evaluation to all learners
   • For activities with MOC Points; complete the additional items within 1 week of the close of the evaluation:
     • Send provider data to the CME Office to be entered in PARS (this only needs to be provided once per provider).
     • Review evaluation data
     • Send evaluation completion information to the CME Office (to be entered in PARS)
8. Submit Annual Paperwork. For sessions that run on an academic year paperwork is due in June. For sessions on a calendar year, paperwork is due in December.
   • Completed Activity Application
   • Speaker forms (for RSS activities only or multi-session conferences)
   • Disclosure forms
   • Mitigation forms (as they apply)
   • Disclosure Form for MOC Points
   • Attendance records
   • Evaluation Summary (for RSS or multi-session conferences, you do NOT need to summarize each session. Your annual Summary should assess your series as a whole.)

Educational Resources

CME/MOC Education Resources

CME Activity Application 

CME Glossary of Terms

CME FAQ

CME Activity Director Role and Responsibilities

CME requirements

MOC requirements

Disclosure Form

General Education Resources

ADDIE A waterfall model used to design and develop educational content.

Educational Event Planning

Evaluation and Assessment

Facilitation and Presentation

Needs analysis

Objective writing

Request a Consultation with the CME Office

Slide design